Beside our exceptional medical and administrative leaders stand assistants with superb tact, judgment and communication skills. They handle confidential and sensitive information, interact with all levels of hospital staff and coordinate a variety of department activities. If you possess these skills and want to join our mission of making life better for others, we invite you to consider this position.

The Administrative Assistant provides confidential, complex and diversified support to Vice President(s), Director(s) or Medical Director(s) to relieve him or her of administrative detail. This involves exposure to confidential and sensitive information requiring considerable use of tact, diplomacy, discretion and judgment.

Administrative support for Director(s)/Medical Director(s)/Vice President(s)

Maintains the calendar of the Director(s)/Medical Director(s)/Vice President(s), makes appointments, schedules and organizes meeting arrangements to make optimal use of his or her time.

Makes travel arrangements for Director(s)/Medical Director(s)/VP(s) and professional staff.

Attends meetings to take detailed minutes. May delegate responsibilities from meetings to departmental staff.

Handles confidential or sensitive information pertinent to the department's operation.

Develops, maintains, and archives Policy/Procedure as necessary for dept.

Correspondence and reports produced, organized and distributed according to department and operating unit needs.

Types/processes and transcribes routine and complex reports, forms, and correspondence, including the use of technical and medical terminology, from notes or dictation.

Composes specialized and sensitive correspondence and reports.

Operates standard office equipment such as typewriter, personal computer, facsimile, copier, adding machine, and multi-line telephone.

Operates both standard and highly specialized personal computer software such as desktop publishing, specialized graphics, spreadsheet, calendaring and project management software.

Edits documents for grammar, punctuation, etc.

Department records, files and logs maintained in a complete, current and accessible manner.

Files, retrieves, reviews, responds to and distributes documents and/or correspondence which may be complex and confidential.

Analyzes departmental data usually from a single source using routine data gathering and analytical procedures.

May be responsible to prepare and audit payroll data in L-time or timesheets/timecards if applicable.

Monitors and audits department budget.

Facilitate communication between department members and with other customers to help meet management's objectives.

Communicates departmental information to customers regarding department operations.

Coordination of the work of other clerical and support staff according to department needs.

Coordinates, trains, guides, and oversees the work of other department clerical personnel.

Coordinates department activities within the scope of this position.

Experience:

Five years experience in an administrative support role requiring discretion, judgment and performance of a wide range of secretarial/admin support functions is required.

Hospital or healthcare experience preferred.

Skills:

Demonstrated sixty words per minute keyboarding skill, advanced word processing skills, budget skills and the ability to organize and work independently.

Working knowledge of / ability to create presentations (charts, graphs of data, etc.) using computer software programs (i.e. Excel, PowerPoint, etc.)

Ability to transcribe reports, forms, and correspondence, including the use of technical and medical terminology, from longhand or dictation.

Ability to compose specialized or sensitive correspondence and reports.

Ability to edit documents for grammar, punctuation, etc.

Effective positive human relations skills including tact, diplomacy, and ability to work with all levels of staff and leadership.

LEGACY’S VALUES IN ACTION:

Follows guidelines set forth in Legacy’s Values in Action

Equal Opportunity Employer/Vet/Disabled